Daily Reservation Setup

This is the most important part of the set up!  Without this, the scheduler would not have time slots to book.  Each day can be set up with as many slots as desired.  Remember that this is a method of control and scheduling, so making 60 slots a day all starting at the same time would not be very likely.  Set your times according to your facilities schedule, remembering that you do need sufficient down time in the areas for set up and clean up.

This is where we set up the schedule for booking the events.  In here you can make any combination of slots.  From 10 slots all with the same start time to 30 slots of all different times.  Each slot can be color coded as desired and even made to show unavailable automatically if another slot is booked.  This is also a changeable set of definitions after you have begun using the program. Select Sunday by clicking on the word Sunday.  Now click the new key (icon of a sheet of paper).  The Start time and End time are defaulted to 10 am and 12 pm respectively.  The 'Always Available' is the on / off for the next field below called 'Unavailable if this slot is taken'.  It is best to leave these two parts at default until you better understand the program.  The 'Hide from Web' is for the Book Online module and is only needed to be checked if you are using that part of the program and require this slot not to show up as an available time slot for customers to book from the web interface.  'Set Display Color' is just that, it sets the color of the slot and is great when you need to have a color coded booking system as well as time slots.  The 'Default Area' is from the list you made earlier in the setup.  Choose the default and no area will be shown.  If you wish to pre-assign an area then this is where you do it.  The comments written here show up in the comments field of the party editor and show up on the scheduler too.  These are removable as you book the party but are a great way to let employees know when special instructions are to be followed.  Now that you have made your first time slot for the first day you need to make about a hundred more!  We made that easy!. If you need several time slots the same just click the button 'Make Time Slot' as many times as you need.  Now before you make too many of the same time remember to change the Start Time and End Time as your company needs. When all time slots are made or you have all you need to start, click on the 'Exit' button. No need to set up each individual day unless you plan to make your reservation times different from day to day.  Easily set up the rest of the week by clicking the 'Copy Day' key on the menu bar.  It is the square calendar looking button.  Highlight Sunday, or whichever day you want to copy from and click on the 'Copy Day' button.  Choose the day to 'Copy To' from the drop down list.  Click 'OK' and do this for any number of days as needed. This simple method of duplicating schedules from one day to the next, allows you quick set up for the weekly scheduled time slots.  This duplicated list may be edited, on any day, to create additional time scheduling.